The new normal, where everything is happening online whether school, college, or office. People are meeting online, many conferences are held online, do you know what is common between them? Well the mode they all are meeting is through video conference and audio conference, without these technologies we can&#;t think meeting in a group without any physical contact. So, let&#;s understand audio conference and then video conference.
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Audio conference
Also called Teleconference, means meeting a group or party via a call instead of meeting them physically. The person who starts the audio conference called the calling party and the people who are attending the calls are known as participants. So, in the audio conference at the same time, one can talk to many people. The benefit of using an audio conference as it is less expensive than the video conference because it needs very fewer devices but at the same time it lacks some richness of video conference.
Technology requirement of the audio conference:
- /Computer with access to internet connection
- Speakers
- Microphone
Benefits of Audio Conference
If we compare audio conference to video conference then it is less expensive, easy to set up and very much accessible by all. But, yes it can not totally compare to video conference as it lacks the richness of video conference. In a video conference, one can see each other as well as listen to one another, and this reduced miscommunication, but the audio conference is not the case.
The audio conference has also saved a lot of time and expense as now people do not have to travel to meet and discuss anything rather they can host the audio conference call. Also, at the same time, you can interact with as many people as you can.
Demerits of Audio Conference
Apart from the advantages, there are some limitations like the first one is the communication is only verbal. Studies show that effective communication is non-verbal communication. Also, the audio conference call cannot keep you focused in the meeting, as people cannot see images of each other so many times people who don&#;t pay attention to the speaker and do his/her work like cooking or any either chores. The third demerit is the poor quality of the audio call, since the communication is telephonic then there are many times poor network reduced the quality of audio which affects the communication. Also, the background noise affects the quality of voice.
Video Conference
Basically, video conference enables the user to connect each other from different locations by both video and audio transmission at the same time, using telecommunication technology. Or we can say that it is a type of online meeting where people meet live on the audio-visual call. Video conference is also called video teleconference. It is more effective and efficient than the audio conference calls, as we can see the facial expression of the people which help us to connect them more easily rather than voice calls where only we can hear a voice. But, there are some problems, like setting video conference needs devices and all.
Technology requirement of video conference:
- Computer with access to internet connection
- Browser
- Speakers
- Microphone(for both audio and video conference)
- Web camera (for only video conference)
Factors affecting Video Quality
If we talk about the factors which can affect video quality is firstly the speed of the internet. Poor internet connection or slow connection acts as a barrier because people aren&#;t able to see each other, sometimes their video or audio got paused. Although with the advancement of new technology motion pictures can work in slower internet connection, but again people have to compromise with the video quality.
There are some minor factors too that can also affect the quality of video conferencing like the placement of the microphone. In video conferencing the audio plays an important role, without any audio one cannot decode the message of others. Thus, the placement and quality of the microphone also matter. At the same time, the placement of meeting, one should sit in the light before attending the video conference as in darkness your face will not visible to others. Also, during the presentation, the size of fonts and images matters a lot. If the font size of the presentation is too small or images are blurred then no one can read your presentation or understand your images.
Usefulness of Videoconferencing
The new normal already taught us a lesson about the importance of digital literacy. Nowadays, whether an office meeting or school all are happening from home, and they all are using video conferencing to meet each other. Video Conferencing also used to host live events and seminars. Now let&#;s look at in detail :
- Distance Learning: Even before the Covid situation, many people are using video conferencing in the education field. This enables to set up a classroom-type environment where teacher and student can both interact with each other. However, there are some limitations, and one is the lack of human touch.
- Business meetings: Again this is very popular, people meet and do their work together over a distance.
- Telecommuting/Home Office: No one has ever thought that people can work from home and the only thing which made it possible is the advancement of Information technology which includes video conference.
- Legal environment: The use of video conferencing becomes a more frequent practice in the courtroom. It helps to testify witnesses to appear in court without physically travel to the courtroom.
- Telemedicine: There are many times a patient needs medical advice but he/she is not able to visit a doctor physically, then video conferencing comes into the picture where staying at home one can take medical advice from the doctor or specialist.
So far we looked at both voice conference calls and video conference calls. We see both have some merits and demerits at the same time. Audio conference call is flexible, requires less expanse compared to video call and very easy to set up. At the same time video conference has a good quality of communication compares to audio because here one can see as well as hear each other. In a Video conference call, one can set up an environment like an office or a classroom which is not possible in audio conference calls. Thus, both have some goods and bad and this is up to us what we need.
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From managing remote teams to closing business deals overseas, video conferencing has become a critical need for businesses of all sizes and functions. This means that successful firms and agencies will need to provide their clients and employees with a suitable solution for high-quality video conferencing, which is the pinnacle of remote work and communications.
No longer do companies have to subject their clients or employees to subpar interactions. With HD video streaming and clear, noise-reducing audio, the best video conferencing tech can transform your business operations by bringing an in-person experience to your digital meetings.
Video conferencing definition
Video conferencing is a meeting with two or more participants who are participating from different locations. They use a computer connection, audio, and video to connect. Video conferencing can be used for team meetings, webinars, product demos, job interviews, and more.
The main purpose of video conferencing is to help people connect, regardless of where they're located. For a successful video conference, you need a few tools.
What kind of video conferencing equipment is needed?
Here&#;s a list of some of the most commonly used video conferencing equipment:
Displays:
laptop, desktop monitor, television screenMicrophones and cameras:
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built-in microphones and webcams, USB microphones and webcamsSpeakers:
built-in computer speaker, external speaker, VoIP (voice over IP) conferencing Internet Connection:
WiFi, ethernetVideo Conferencing Software:
video conferencing tools and apps
Types of video conferencing systems
Depending on your needs, there are different types of video conferencing systems you can choose from.
Telepresence video conferencing system:
Multiple screens or monitors are used to make everyone feel like they're joining the meeting in person.Desktop video conferencing system:
All the video conferencing hardware and software is built-in to a computer or laptop.Room-based video conferencing:
The video conferencing technology is built into the room itself.
No matter which type of video conferencing you choose, there are numerous use cases for video conferencing systems. It helps you connect with colleagues, clients, and prospective employees.
Top uses for video conferencing technology
- Team meetings
- Webinars
- Product demos
- One-on-one training + support
- Job interviews
1. Team meetings
Tired of being left out, talked over, or misheard during digital meetings? The basic video conference call experience isn't suitable for a productive business meeting environment. One forward-facing camera cannot capture an entire conference room full of people.
A standard microphone will also fail to produce loud and clear audio on the receiving end of the conversation. Your team's time is too important to have to repeat themselves constantly. The information being discussed in meetings is too important to risk questionable sound quality. Your remote folks deserve the same experience as your in-office team, so give it to them!
A 360-degree video conferencing device with high-resolution cameras and high-quality audio recording equipment can instantly upgrade your team's digital meetings and equalize the playing field for remote and in-person teammates alike.
2. Webinars
The entire premise of a webinar requires high-quality visual and audio input. Your viewers are watching because they need the information you have. If your video doesn't support the sharing of HD visuals or doesn't sufficiently capture the room you are in, then your watchers become listeners.
If your audience wanted to listen to information, they would have just selected a podcast on the topic. Likewise, if your participants can't understand what you are saying, you' aren&#;t fully engaging with them.
When you take the audio aspect away from your presentation, you enter a vast pool of competing visual and audio-visual content. To provide a complete AV experience to your webinar participants, you need to be equipped with the right set of equipment.
3. Product demos
Every aspect of your company is represented in your products. Just think about all of the brainstorming sessions, design work, and manufacturing hours that have been spent to launch your merchandise.
Now imagine that a sales pitch flopped, and all of that hard work was for naught because you didn't have the proper video conferencing equipment to truly capture the full detail of your product. This scalable solution will also save your business money if virtual demos can replace costly onsite visits (or at least partially replace them).
4. One-on-one training + support
Whether you're providing onboarding training for a new employee or offering real-time support for a major client, every digital interaction your company conducts can either be choppy and unproductive or as seamless and efficient as an in-person meeting.
The difference lies within the video conferencing technology you invest in. Unless you have high-quality video conferencing equipment, your company won't be able to provide a top-notch 24/7, anytime, anywhere communication stream between teams and customers. You will also widen your applicant pool for support representatives by offering remote roles that can be done from anywhere.
5. Job interviews
The typical hiring process can be laborious. Each day you go without your new hire, you're not only missing out on that position's productivity, but you're missing out on the productivity of any interviewers involved in the hiring process.
High-quality, instant communication solutions, like video conferencing tools and tech, allow both current team members and potential new hires to quickly conduct an efficient yet substantial interview.
Not only will remote meetings be convenient, but through the use of video conferencing tech, interviewers will be able to obtain key visual cues from the interview that offer the same insights as an in-person interview.
Best video conferencing software
The success of your video conferences depends on high-quality audio and video connections, and picking a video conferencing software is an important decision. Owl Labs' mission is to make teams and remote employees feel more connected (in our case, via our 360° video conferencing camera), and so we must understand which software solutions support our customers best.
Here is an overview of the best video conferencing software with a breakdown of features video conferencing users care about the most.
Best video conferencing hardware
Good video conferencing hardware can make a big difference in the quality of your meetings. A high-quality camera that captures clear and sharp video, even in low-light conditions, is ideal for any conference room. Pairing this with a quality microphone and speaker will ensure that all your meeting attendees are seen and heard no matter where they are located.
Another great thing to look for in your video conferencing hardware system is ease of use. With hardware that&#;s plug-and-play - even for people who are not tech-savvy - you&#;re ensuring that anyone can start a meeting with minimal issues.
Two of our favorite pieces of video conferencing hardware include the award-winning Meeting Owl and the all-new Owl Bar.
Meeting Owl 3
The Meeting Owl 3 is an intelligent 360° video conferencing camera, microphone, and speaker that enhances the hybrid meeting experience. It captures 360° video in p HD and 360° audio up to 18 feet, ensuring that everyone in the room is seen and heard clearly. The Owl's AI-powered features, such as automatic speaker tracking and smart zooming, focus on the active speaker and keep the conversation flowing smoothly.
Owl Bar
The Owl Bar is a versatile 4K video conferencing device designed to enhance collaboration in meeting rooms. The Owl Bar's built-in microphones and speakers deliver exceptional audio quality, even in large meeting rooms, while its noise-cancellation technology eliminates background distractions. Pairing the Owl Bar with the Meeting Owl 3 ensures that remote attendees can see every angle of the room and never miss a thing.
Video conferencing tutorials
The State of Remote Work Report found that 80% of workers experience lost time due to technical difficulties during online/hybrid meetings. This is valuable productivity time that's being lost due to ineffective tech that can be freed up so that teams are better set up for success.
To help your meetings start smoothly, use these tutorials and learn how to run your own video conferences and use technology without needing to call for extra help.
When it comes to technology, it's easy to say, "I'm terrible at tech," or "I'm not tech-savvy; someone else can do it." But what happens the day that your techie coworker is out sick, and you have to handle the call? Or are you at home without access to IT? Start learning how to be your own tech genius with these video conferencing tutorials.
Want more information on Digital Infrared Receivers? Feel free to contact us.
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